Dear member and colleagues,
This is your invitation to the 34th Annual General Meeting of the ParaQuad Association of Tasmania, to be held on Thursday 28 November 2024, from 3.30pm – 5.30pm at 3/65 Albert Road Moonah. You will also be able to attend online, via Teams.
From time to time the Committee of Management (the Committee) undertakes a review of the Association’s Constitution. The Committee has undertaken such a review, and the following amendment, addition and change are recommended to the membership via the Special Resolution below.
Special Resolution – Amendments to the ParaQuad Association of Tasmania Constitution at the 2024 Annual General Meeting, held on November 28 2024.
1.
4. Objects and purposes of Association
Current:
(i) the making of a gift, subscription or donation to any of the funds, authorities or institutions to which section 78A of the Income Tax Assessment Act 1936 of the Commonwealth relates;
Recommended amendment:
Add – “the doing of anything lawful” as per Model Rules
2.
5. Membership of Association
Recommended addition:
Add – Life Membership Category
Life Membership of the ParaQuad association of Tasmania Inc. is an honour that acknowledges an outstanding contribution by an individual to the Association over a period of time.
Life Members will receive a waiver of annual membership fees, regular information updates and free of charge invitations to ParaQuad association of Tasmania Inc. relevant events including the Annual General Meeting.
The Life Member’s name will be displayed on the ParaQuad association of Tasmania Inc. website and an Honour Board at the Associations Head Office.
The emblem of this award will be a badge (or such object as may be determined from time to time), and a Certificate which will be presented to approved recipients at the Annual General Meeting or other event as nominated by the Committee of Management.
Nomination
The nomination is to be made on a proforma template available on the Associations website or by calling the Association’s Head Office 6272 8816 and submitted to the Public Officer.
Nominations for Life Membership will be considered by the Committee of Management annually by the end of September of each year in time for the Annual General Meeting.
Nominations must be made by a financial member of the ParaQuad Association of Tasmania Inc. All nominations are to be treated with the strictest of confidence.
The Committee of Management will consider the merit of the application against the criteria and make its recommendation. The decision to approve the nomination for Life Membership must be unanimous.
Life Membership may be rescinded for reasons including but not limited to bringing the name the ParaQuad Association of Tasmania into disrepute or conduct by the Member that does not align with the values of the ParaQuad Association of Tasmani .
Rescission of Life Membership will be by unanimous passing of a special resolution for the removal of Life Membership by Committee of Management of the ParaQuad Association of Tasmania
Life membership celebrates and recognises the contribution of individuals to the ParaQuad Association of Tasmania.
It honours this people whose loyal and outstanding service and contribution has provided a measurable benefit the Association and its members.
Nominees will be considered individually, on their individual merits, personal attributes and achievements and not in comparison to other Life Members. It is the overall contribution of the individual Nominee that must be evaluated.
The Nominee for Life Membership must be a current financial member at the time of nomination unless exceptional circumstances are acknowledged when reviewing the application.
They must have a minimum of five years’ current continuous contribution as a volunteer either in the Associations programs or as a Committee of Management member or as a staff member who contributes to the Association outside their terms of employment.
The Nomination will include letters of reference and other contributing evidence.
Life membership may be conferred posthumously at the discretion of the Committee of Management.
3.
12. Annual General Meeting
Current:
(8) A quorum for the transaction of the business at an Annual General Meeting is 10 members of the Association entitled to vote.
Recommended change:
(8) A quorum for the transaction of the business at an Annual General Meeting is 7 members of the Association entitled to vote.
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Agenda (find a printable copy here)
1. Confirmation of minutes of the 2023 Annual General Meeting
2. Presentation of the Annual Report
3. Adoption of the Annual Report
4. Presentation of the audited Financial Statements for 2023-2024
5. Adoption of the audited Financial Statements for 2023-2024
6. Declaration of Directors
7. Appointment of the auditor for 2024-2025
The ParaQuad Tasmania Committee of Management oversee the strategy and direction of the organisation, with a focus on finances, risk, our people, programs and compliance. If you are interested in joining our committed team, call our CEO on 6272 8816 for more information or complete this form.
If you would like to attend in-person, please RSVP by 15 November 2024, to ceo@paraquadtas.org.au
If your preference is to attend via Teams, please RSVP as above and request a link to be sent to you the day before the AGM.
If you are a member of ParaQuad Tasmania and are unable to attend but would like to have someone to represent you, all you need to do is return this Proxy form to the CEO, ceo@paraquadtas.org.au
Kind regards,
Carmel Clark
CEO
28 October 2024